SCHEDULES OF CONDITION
A well-prepared Schedule of Condition is often the tenant’s biggest strength and a landlord’s biggest weakness when it comes to negotiating a dilapidations claim (both during or at the end of the term). Depending on the building itself, the size of the building, and length of the lease, a well-prepared Schedule of Condition has the potential to save tenants hundreds of thousands of pounds.
More and more landlords are looking to increase the value of their property through the utilisation of what is known as the Jervis v Harris clause within a lease. This clause can allow a landlord to enter a premises during the term and undertake repair works, should the tenant fail to undertake themselves in the stipulated timescales (usually 3 or 6 months). The landlord can then recover the cost of the works as a debt, and as such, the tenant loses its protection under common law in the form of diminution in value.
Often our Pre-Lease Survey and Schedule of Condition go hand-in-hand and can be completed in the same inspection, providing excellent value for the tenant.
If you need help with a Schedule of Conditions, WGM are ready and available to offer our expert services, contact us now by calling 07735 233 642 or send us a message at: dan@wgm-bc.co.uk.
WHAT IS A SCHEDULE OF CONDITION?
A Schedule of Condition (SoC) is a detailed record of the physical condition of a property at a specific point in time — typically prepared before a lease, licence, or construction works commence.
The report is produced by a Chartered Building Surveyor and usually includes high-quality photographic evidence alongside written descriptions of all relevant elements, such as walls, floors, ceilings, roofs, and external areas.
For leasehold properties, an SoC serves as evidence of the property’s condition at the start of the tenancy, helping to clearly define the tenant’s repairing obligations and protect both parties against future disputes.
At WGM, our surveyors provide comprehensive Schedule of Condition reports for a range of purposes, including:
- Lease agreements for commercial tenants and landlords
- Construction or party wall works
- Pre-acquisition or pre-occupation documentation
- Dilapidations and exit negotiations
Our reports are concise, robust, and professionally formatted to ensure they are accepted as reliable reference documents in lease negotiations and potential disputes.
GET IN TOUCH WITH WGMWHY YOU SHOULD HAVE A SCHEDULE OF CONDITION PREPARED
Having a professionally prepared Schedule of Condition in place before signing a lease or starting works can save significant cost and dispute later. Here are key reasons why it’s essential:
Protects Tenants from Unnecessary Liability
Without a Schedule of Condition, tenants can be required to put and keep the property in good repair and condition.
Limits Repairing and Decorative Obligations
A SoC allows the lease to specify that the tenant’s obligations are limited to maintaining the property in ‘no better’ or ‘no worse’ condition than documented at the start. This simple step can dilute repairing and decorative covenants and reduce potential liabilities.
Provides Clear Evidence
The SoC provides an objective record of the property’s state, including any defects, wear, or damage. This evidence is invaluable in protecting both landlord and tenant if disagreements arise regarding condition or repairs.
Supports Fair Dilapidations Negotiations
When a lease ends, the Schedule of Condition becomes a crucial reference document in dilapidations assessments and negotiations, helping to ensure claims are proportionate and justified.
Reduces Risk for Landlords and Developers
Landlords and developers also benefit by having an accurate record of the property’s condition prior to tenant occupation or construction activity — minimising the risk of disputes or claims for damage later on.
Adds Professional Credibility
A Schedule of Condition prepared by a Chartered Building Surveyor carries weight in legal and professional contexts, ensuring accuracy, consistency, and compliance with RICS standards.
Provides Peace of Mind
For both tenants and landlords, a detailed SoC offers confidence that all parties start the lease on a clear, documented understanding of the property’s state — avoiding uncertainty and safeguarding investment.
